Deadline to mail w 2

The deadline to mail a W-2 form to employees and the Social Security Administration (SSA) varies depending on the type of employer and the state in which the employer is located. Here are some general guidelines:

Federal Deadline:

• Employers must furnish a copy of the W-2 form to each employee by January 31st of each year.
• Employers must also file a copy of the W-2 form with the Social Security Administration (SSA) by January 31st of each year.

State Deadline:

• Some states may have their own deadlines for filing W-2 forms with the state government. These deadlines can range from January 31st to April 15th, depending on the state.

Electronic Filing:

• The SSA allows employers to file W-2 forms electronically through the Electronic Federal Tax Payment System (EFTPS) or through a third-party provider.
• The deadline for electronic filing is the same as the deadline for paper filing, which is January 31st.

Penalties for Late Filing:

• The IRS imposes penalties on employers who fail to file W-2 forms on time. The penalty is $50 per employee, with a maximum penalty of $1,500 per year.
• Some states may also impose their own penalties for late filing of W-2 forms.

It's important to note that these deadlines apply to employers who are required to file W-2 forms. If you are an individual who receives a W-2 form, you should receive it from your employer by January 31st of each year.