Declining an interview email
Here is an example of a polite and professional email declining an interview:
Subject: Declining Interview Invitation for [Position]
Dear [Interviewer's Name],
I wanted to express my gratitude for extending an invitation to interview for the [Position] role at [Company]. I appreciate the time and effort you and your team took to consider my application, and I'm honored to have been selected for an interview.
After careful consideration, I regret to inform you that I have decided to decline the interview invitation. [Optional: You can provide a brief explanation for declining the interview, such as having accepted another opportunity or having changed your job priorities.]
Please know that my decision is in no way a reflection on the company or the role, and I appreciate the opportunity to have been considered. I wish the company continued success in finding the right candidate for the position.
Thank you again for your time and consideration. I wish you and your team all the best.
Best regards,
[Your Name]
Remember to:
- Be prompt and respond within a reasonable timeframe (usually within 24-48 hours)
- Be polite and professional in your tone
- Provide a brief explanation for declining the interview (optional)
- Express gratitude for the opportunity and wish the company well
- Proofread your email for grammar and spelling errors before sending it