Define courtesy email

A courtesy email is a brief, polite, and informal email that is sent to someone as a gesture of goodwill, appreciation, or acknowledgement. It is typically used to:

1. Express gratitude: To thank someone for their help, support, or assistance.
2. Show appreciation: To acknowledge someone's efforts, contributions, or achievements.
3. Provide an update: To keep someone informed about a situation, project, or decision.
4. Offer assistance: To offer help or support to someone who may need it.
5. Close a loop: To confirm that an issue has been resolved or to provide a final update on a matter.

A courtesy email is usually:

• Brief: Typically short and to the point, with a few sentences at most.
• Polite: Written in a friendly and respectful tone.
• Informal: Not formal or official, but still professional.
• Non-urgent: Not time-sensitive or critical, but rather a nice-to-have communication.

Examples of courtesy emails include:

• Thanking someone for their help or support
• Confirming receipt of a document or file
• Providing an update on a project or decision
• Offering assistance or guidance
• Closing a loop on a previous conversation or issue

Here's an example of a courtesy email:

Subject: Thank you for your help!

Dear [Name],

I just wanted to take a moment to express my gratitude for your help with [project/task]. Your input was invaluable, and I appreciate the time you took to assist me. If you have any questions or concerns, please don't hesitate to reach out.

Best regards, [Your Name]