Does employer have to mail w2
In the United States, employers are required to provide their employees with a W-2 form, also known as a Wage and Tax Statement, by January 31st of each year. The W-2 form reports an employee's wages and taxes withheld for the previous calendar year.
According to the Internal Revenue Service (IRS), employers are required to furnish a W-2 form to each employee who:
- Earned $600 or more in wages, tips, or other compensation from the employer during the calendar year.
- Had Social Security and Medicare taxes withheld from their wages.
Employers are not required to mail the W-2 form to the IRS, but they must file a copy of the W-2 form with the IRS by January 31st of each year. This is done electronically through the Electronic Filing Tax Return (EFTR) system.
However, employers are required to provide a physical copy of the W-2 form to each employee, either by mail or electronically, by January 31st of each year. This is known as "furnishing" the W-2 form.
If an employer fails to furnish a W-2 form to an employee, they may be subject to penalties and fines. Additionally, employees who do not receive a W-2 form from their employer may need to contact the employer or the IRS to obtain a copy.
It's worth noting that employers may choose to mail the W-2 form to employees, but it's not a requirement. Many employers now provide W-2 forms electronically, either through a secure online portal or by email, as long as the employee has consented to receive electronic W-2 forms.