Duty handover email
Here is an example of a duty handover email:
Subject: Duty Handover - [Date]
Dear [Recipient's Name],
I hope this email finds you well. As we approach the end of my shift, I wanted to ensure a smooth transition of duties and responsibilities to you. Below is a summary of the key tasks and updates that I have completed or am currently working on:
Ongoing Tasks:
- [Task 1]: [Brief description of task and current status]
- [Task 2]: [Brief description of task and current status]
- [Task 3]: [Brief description of task and current status]
Completed Tasks:
- [Task 1]: [Brief description of task and completion status]
- [Task 2]: [Brief description of task and completion status]
- [Task 3]: [Brief description of task and completion status]
Important Reminders:
- [Reminder 1]: [Brief description of reminder and action required]
- [Reminder 2]: [Brief description of reminder and action required]
- [Reminder 3]: [Brief description of reminder and action required]
Upcoming Tasks:
- [Task 1]: [Brief description of task and deadline]
- [Task 2]: [Brief description of task and deadline]
- [Task 3]: [Brief description of task and deadline]
Key Contacts:
- [Contact 1]: [Brief description of contact and their role]
- [Contact 2]: [Brief description of contact and their role]
- [Contact 3]: [Brief description of contact and their role]
Additional Notes:
- [Note 1]: [Brief description of note and any relevant information]
- [Note 2]: [Brief description of note and any relevant information]
- [Note 3]: [Brief description of note and any relevant information]
I am available to assist you during the transition period.
Thank you for taking over the duties and responsibilities. I am confident that you will do a great job.
Best regards,
[Your Name]
This is just an example, and you should customize it to fit your specific needs and the tasks you are handing over. It's also a good idea to include any relevant attachments, such as reports or documents, to help the recipient understand the tasks and updates.