Email auto reply

An email auto-reply, also known as an out-of-office (OOO) reply, is an automated response sent to incoming emails when the recipient is unavailable or on leave. Here's a general template you can use:

Subject: Out of Office - [Your Name]

Body:

Dear [Recipient],

I am currently out of the office and will not be checking emails until [Date of Return]. If you have an urgent matter, please contact [Name of Alternate Contact] at [Alternate Contact Email] or [Alternate Contact Phone Number].

Thank you for your understanding and I look forward to responding to your email upon my return.

Best regards, [Your Name]

Optional:

• You can add a specific date range for your absence, e.g., "I will be out of the office from [Start Date] to [End Date]."
• You can include a brief message about what you'll be doing during your absence, e.g., "I will be on vacation and will respond to your email upon my return."
• You can add a note about how to reach you in case of an emergency, e.g., "If you have a critical issue, please contact [Emergency Contact Name] at [Emergency Contact Email] or [Emergency Contact Phone Number]."

Tips:

• Set your auto-reply to start and end dates to ensure it only sends responses during your absence.
• Make sure to test your auto-reply before leaving to ensure it's working correctly.
• Consider setting up an auto-reply for a specific period, such as a week or two, to avoid sending responses during your return.
• You can also use auto-reply templates provided by your email client or provider.

Common email clients and their auto-reply features:

• Gmail: Go to Settings > General > Vacation responder
• Outlook: Go to File > Automatic Replies
• Yahoo Mail: Go to Settings > More Settings > Vacation responder
• Apple Mail: Go to Mail > Preferences > General > Vacation responder

Remember to customize your auto-reply to fit your needs and ensure it's clear and concise.