Email auto reply outlook 2020

Here's a step-by-step guide on how to set up an auto-reply in Outlook 2020:

Method 1: Using the "Out of Office" Assistant

1. Open Outlook 2020 and go to the "File" menu.
2. Click on "Automatic Replies" (also known as "Out of Office Assistant").
3. Check the box next to "Send automatic replies to people who email me".
4. Set the start and end dates for the auto-reply period.
5. Enter the auto-reply message in the "Automatic reply" field. You can use plain text or HTML formatting.
6. Click "OK" to save the changes.

Method 2: Using a Rule

1. Open Outlook 2020 and go to the "Home" tab.
2. Click on the "Rules" button in the "Move" group.
3. Click on "New Rule".
4. Select "Start from a blank rule" and click "Next".
5. Choose "Check messages when they arrive" and click "Next".
6. Select "Reply using a specific template" and click "Next".
7. Enter the auto-reply message in the "Template" field. You can use plain text or HTML formatting.
8. Set the start and end dates for the auto-reply period.
9. Click "Finish" to save the rule.

Tips and Variations

• You can set up multiple auto-reply rules for different situations, such as "Out of Office" and "Vacation".
• You can also set up auto-responders for specific contacts or distribution lists.
• If you want to send a different auto-reply message to internal vs. external contacts, you can use a rule with a condition to check the sender's email address.
• You can also use third-party add-ins, such as SaneBlackHole or AutoReply, to create more advanced auto-reply rules.

Troubleshooting

• If you're having trouble setting up an auto-reply, try restarting Outlook or checking the Outlook settings.
• If you're not receiving auto-replies from others, check their auto-reply settings and make sure they're not set to only send replies to internal contacts.
• If you're experiencing issues with auto-replies not sending, try checking the Outlook server settings or contacting your IT department for assistance.