Email etiquette to cc

The art of CC'ing!

CC (Carbon Copy) is a feature in email that allows you to send a copy of an email to additional recipients who are not the primary recipient of the email. Here are some email etiquette tips to keep in mind when using CC:

When to CC:

  1. When necessary: Only CC people who need to know about the email. Avoid CC'ing people who don't need to be involved in the conversation.
  2. When relevant: CC people who are relevant to the topic or decision being discussed.
  3. When requested: If someone asks to be CC'd on an email, respect their request.

How to CC:

  1. Use the CC field wisely: Use the CC field to send emails to people who are not the primary recipient, but still need to be informed.
  2. Keep it concise: Keep the CC list concise and only include people who need to be informed.
  3. Avoid over-CC'ing: Avoid CC'ing too many people, as it can lead to information overload and unnecessary emails.
  4. Use BCC (Blind Carbon Copy) when necessary: Use BCC when you want to send an email to multiple people, but don't want them to see each other's email addresses.

Best practices:

  1. Be mindful of recipients' time: Avoid CC'ing people who don't need to be involved in the conversation, as it can waste their time.
  2. Keep the email chain organized: Use clear subject lines and keep the email chain organized to make it easy for recipients to follow along.
  3. Respect recipients' boundaries: Respect recipients' boundaries and avoid CC'ing them on emails that are not relevant to them.
  4. Use CC sparingly: Use CC sparingly and only when necessary, as it can lead to email fatigue and decreased productivity.

Common CC mistakes to avoid:

  1. Over-CC'ing: Avoid CC'ing too many people, as it can lead to information overload and unnecessary emails.
  2. CC'ing the wrong people: Avoid CC'ing people who don't need to be involved in the conversation.
  3. Not using BCC when necessary: Avoid using CC when you want to send an email to multiple people, but don't want them to see each other's email addresses.
  4. Not keeping the email chain organized: Avoid not keeping the email chain organized, which can lead to confusion and decreased productivity.

By following these email etiquette tips, you can use CC effectively and avoid common mistakes. Remember to always be mindful of your recipients' time and boundaries, and use CC sparingly and only when necessary.