Email letter format examples
Here are some examples of email letter formats:
Formal Email Format
Subject: [Subject Line]
Dear [Recipient's Name],
[Salutation]
[Body of the email]
Sincerely,
[Your Name] [Your Title] [Your Company] [Your Contact Information]
Example:
Subject: Request for Meeting
Dear John Smith,
I hope this email finds you well. I am writing to request a meeting with you to discuss the upcoming project. I believe it would be beneficial for us to touch base and go over the details.
Sincerely,
Jane Doe Marketing Manager ABC Corporation [email protected] (555) 555-5555
Informal Email Format
Subject: [Subject Line]
Hey [Recipient's Name],
[Body of the email]
Best,
[Your Name]
Example:
Subject: Lunch Plans
Hey Sarah,
I was thinking we could grab lunch together this week. Let me know what day and time works for you.
Best,
John
Business Email Format
Subject: [Subject Line]
Dear [Recipient's Name],
[Salutation]
[Body of the email]
Best regards,
[Your Name] [Your Title] [Your Company] [Your Contact Information]
Example:
Subject: New Product Launch
Dear Marketing Team,
I am excited to announce that our new product will be launching next week. I would like to schedule a meeting to discuss the marketing strategy and timeline.
Best regards,
Jane Doe Product Manager XYZ Corporation [email protected] (555) 555-5555
CC and BCC Email Format
Subject: [Subject Line]
Dear [Recipient's Name],
[Salutation]
[Body of the email]
CC: [Name(s) of people being copied] BCC: [Name(s) of people being blind copied]
Example:
Subject: Project Update
Dear Team,
I wanted to update you all on the project status. We are on track to meet the deadline and I am confident that we will deliver a high-quality product.
CC: John Smith, Jane Doe BCC: Bob Johnson, Sarah Lee
Follow-up Email Format
Subject: [Subject Line]
Dear [Recipient's Name],
[Salutation]
I hope this email finds you well. I wanted to follow up on my previous email regarding [topic]. I would appreciate it if you could let me know your thoughts on the matter.
Best regards,
[Your Name]
Example:
Subject: Follow-up on Meeting Request
Dear John Smith,
I hope this email finds you well. I wanted to follow up on my previous email regarding the meeting request. I would appreciate it if you could let me know your availability.
Best regards,
Jane Doe