Email letter format examples

Here are some examples of email letter formats:

Formal Email Format

Subject: [Subject Line]

Dear [Recipient's Name],

[Salutation]

[Body of the email]

Sincerely,

[Your Name] [Your Title] [Your Company] [Your Contact Information]

Example:

Subject: Request for Meeting

Dear John Smith,

I hope this email finds you well. I am writing to request a meeting with you to discuss the upcoming project. I believe it would be beneficial for us to touch base and go over the details.

Sincerely,

Jane Doe Marketing Manager ABC Corporation [email protected] (555) 555-5555

Informal Email Format

Subject: [Subject Line]

Hey [Recipient's Name],

[Body of the email]

Best,

[Your Name]

Example:

Subject: Lunch Plans

Hey Sarah,

I was thinking we could grab lunch together this week. Let me know what day and time works for you.

Best,

John

Business Email Format

Subject: [Subject Line]

Dear [Recipient's Name],

[Salutation]

[Body of the email]

Best regards,

[Your Name] [Your Title] [Your Company] [Your Contact Information]

Example:

Subject: New Product Launch

Dear Marketing Team,

I am excited to announce that our new product will be launching next week. I would like to schedule a meeting to discuss the marketing strategy and timeline.

Best regards,

Jane Doe Product Manager XYZ Corporation [email protected] (555) 555-5555

CC and BCC Email Format

Subject: [Subject Line]

Dear [Recipient's Name],

[Salutation]

[Body of the email]

CC: [Name(s) of people being copied] BCC: [Name(s) of people being blind copied]

Example:

Subject: Project Update

Dear Team,

I wanted to update you all on the project status. We are on track to meet the deadline and I am confident that we will deliver a high-quality product.

CC: John Smith, Jane Doe BCC: Bob Johnson, Sarah Lee

Follow-up Email Format

Subject: [Subject Line]

Dear [Recipient's Name],

[Salutation]

I hope this email finds you well. I wanted to follow up on my previous email regarding [topic]. I would appreciate it if you could let me know your thoughts on the matter.

Best regards,

[Your Name]

Example:

Subject: Follow-up on Meeting Request

Dear John Smith,

I hope this email finds you well. I wanted to follow up on my previous email regarding the meeting request. I would appreciate it if you could let me know your availability.

Best regards,

Jane Doe