Envelope formatting for mailing
Here is a general guide to envelope formatting for mailing:
Addressing the Envelope
- Recipient's Name: Write the recipient's name on the first line of the envelope, using the format: "Mr./Ms./Mrs./Dr./Prof. [Last Name], [First Name]".
- Street Address: Write the street address or post office box number on the second line, using the format: "[Street Address] or [PO Box Number]".
- City, State, and ZIP Code: Write the city, state, and ZIP code on the third line, using the format: "[City], [State] [ZIP Code]".
Example:
John Doe 123 Main Street Anytown, CA 12345
Additional Tips:
- Use a legible handwriting or print the address using a computer and printer.
- Make sure to include the correct ZIP code, as this is essential for efficient delivery.
- If the recipient has a specific title or honorific (e.g., "The Honorable"), include it on the first line.
- If the recipient has a suite or apartment number, include it on the second line (e.g., "123 Main Street, Suite 101").
- If the envelope is being sent to a business, include the company name and address on the first line (e.g., "ABC Corporation, 123 Main Street").
Special Cases:
- International Mail: For international mail, include the country name on the fourth line, using the format: "[Country Name]" (e.g., "Canada").
- PO Boxes: For mail sent to a post office box, include the PO box number on the second line, using the format: "[PO Box Number]" (e.g., "PO Box 123").
- Large Envelopes: For large envelopes or packages, use a larger envelope and include the recipient's name and address on the front of the envelope.
Additional Information:
- The United States Postal Service (USPS) recommends using a standard envelope size of 6.125 inches wide and 3.5 inches high.
- The USPS also recommends using a first-class postage stamp for standard mail weighing up to 1 ounce.
- For larger or heavier packages, use a priority mail or parcel post service.
Remember to always check with the USPS or your local post office for specific guidelines and regulations on envelope formatting and mailing.