Examples email communications good/bad

Here are some examples of good and bad email communications:

Good Email Examples:

  1. Clear and concise subject line: "Request for Meeting to Discuss Project Update"

Subject line is short, descriptive, and relevant to the content of the email.

  1. Well-structured email: "Hello Team,

I hope this email finds you well. I wanted to touch base with you regarding the project update. As you know, we are approaching the deadline and I wanted to confirm that everyone is on track to meet the requirements. If you have any questions or concerns, please don't hesitate to reach out.

Best regards, [Your Name]"

Email is easy to read, with a clear introduction, body, and closing.

  1. Proper formatting: "Dear [Recipient],

I am writing to request a meeting to discuss the proposal for the new marketing campaign. Below are the details:

If not, please suggest an alternative time.

Best regards, [Your Name]"

Email is easy to read, with clear headings and bullet points.

  1. Polite and professional tone: "Dear [Recipient],

I hope this email finds you well. I wanted to follow up on the email I sent last week regarding the payment for the services rendered. I understand that there may be some delays, but I would appreciate it if you could let me know when I can expect the payment.

Thank you for your prompt attention to this matter.

Best regards, [Your Name]"

Email is polite, professional, and shows appreciation for the recipient's time.

Bad Email Examples:

  1. Poor subject line: " Urgent: Meeting Request"

Subject line is vague and doesn't provide any context.

  1. Long and rambling email: "Hey,

I hope you're doing well. I just wanted to touch base with you about the project we're working on. I know we're getting close to the deadline, but I'm still waiting for some feedback from you. Can you please let me know when I can expect to hear back from you? Also, I wanted to ask if you could help me with some additional tasks that have come up.

Thanks, [Your Name]"

Email is too long and tries to cover too many topics at once.

  1. Lack of clarity: "Hi,

I need to talk to you about something. Can you call me back as soon as possible?

Thanks, [Your Name]"

Email is unclear and doesn't provide any context or details.

  1. Unprofessional tone: "Hey,

I'm still waiting for the payment for the services I provided. Can you please send it over ASAP? I'm getting a bit frustrated with the delay.

Thanks, [Your Name]"

Email is unprofessional, aggressive, and doesn't show appreciation for the recipient's time.

Remember, good email communication is clear, concise, well-structured, and professional. It shows respect for the recipient's time and helps to build trust and rapport.