Excel label mail merge

The classic combination of Excel and mail merge!

In Excel, you can use the "Label" feature to create a mail merge document that combines data from an Excel spreadsheet with a pre-designed label template. Here's a step-by-step guide:

Prerequisites:

  1. You have an Excel spreadsheet with the data you want to use for the mail merge.
  2. You have a label template designed in Microsoft Word or a similar word processing software.
  3. You have Microsoft Office installed on your computer, including Excel and Word.

Step 1: Prepare your Excel data

  1. Open your Excel spreadsheet and select the data range you want to use for the mail merge.
  2. Make sure the data is organized in a table format with headers in the first row.
  3. Save your Excel file.

Step 2: Create a new Word document

  1. Open Microsoft Word and create a new document.
  2. Go to the "Mailings" tab in the ribbon.
  3. Click on "Start Mail Merge" and select "Labels" from the drop-down menu.

Step 3: Select your label template

  1. In the "Label Options" dialog box, select the label template you designed earlier.
  2. Choose the label size and orientation that matches your template.
  3. Click "OK" to close the dialog box.

Step 4: Connect to your Excel data

  1. In the "Mailings" tab, click on "Select Recipients" and then "Use an Existing List".
  2. Browse to your Excel file and select the worksheet that contains your data.
  3. Click "Open" to connect to your Excel data.

Step 5: Merge your data with the label template

  1. In the "Mailings" tab, click on "Write & Insert Fields" to insert fields from your Excel data into your label template.
  2. Use the "Insert Field" dialog box to select the fields you want to insert, such as names, addresses, or phone numbers.
  3. Click "OK" to close the dialog box.

Step 6: Preview and print your labels

  1. Click on "Preview Results" to see how your labels will look with the merged data.
  2. Make any necessary adjustments to the layout or formatting.
  3. Click on "Print" to print your labels.

That's it! With these steps, you should be able to create a mail merge document in Excel that combines your data with a pre-designed label template.