Excel print mailing labels

The joys of printing mailing labels in Excel!

Here's a step-by-step guide to help you print mailing labels in Excel:

Prerequisites:

1. You have a list of addresses in a table in Excel.
2. You have a printer that can print labels (e.g., a label printer or a regular printer with a label sheet).

Step 1: Prepare your data

1. Make sure your address list is in a table format with the following columns:
   • Name
   • Address 1
   • Address 2
   • City
   • State/Province
   • ZIP/Postal Code
   • Country (optional)
2. Ensure that the data is formatted correctly, with each column separated by a tab or comma.

Step 2: Set up the label layout

1. Go to the "Insert" tab in the ribbon.
2. Click on "Labels" in the "Text" group.
3. Select "Label Options" from the dropdown menu.
4. Choose the label size and layout that matches your label sheet. You can also customize the layout by adjusting the margins and font sizes.

Step 3: Create a mailing label template

1. Go back to your address list table.
2. Select the entire table by pressing Ctrl+A.
3. Right-click on the selection and choose "Format cells" (or press Ctrl+1).
4. In the "Format cells" dialog box, select "Number" as the category and choose "Text" as the format.
5. Click "OK" to apply the format.

Step 4: Print the mailing labels

1. Go to the "File" tab in the ribbon.
2. Click on "Print" (or press Ctrl+P).
3. In the "Print" dialog box, select "Labels" as the printer type.
4. Choose the label sheet and layout you set up earlier.
5. Select the range of cells that contains your address list (e.g., A1:E100).
6. Click "Print" to print the mailing labels.

Tips and Variations:

• To print labels with a specific font or font size, select the font and font size in the "Label Options" dialog box.
• To print labels with a specific orientation (e.g., landscape), select the orientation in the "Label Options" dialog box.
• To print labels with a specific margin, adjust the margins in the "Label Options" dialog box.
• To print labels with a specific label size, choose the label size in the "Label Options" dialog box.
• To print labels with a specific label layout (e.g., Avery 5160), choose the label layout in the "Label Options" dialog box.

By following these steps, you should be able to print mailing labels in Excel with ease!