Excellent written email
Here is an example of an excellent written email:
Subject: Request for Meeting to Discuss Project Progress
Dear [Recipient's Name]
I hope this email finds you well. I am writing to request a meeting with you to discuss the progress of our current project, [Project Name]. As you know, we are approaching the midpoint of the project timeline, and I believe it would be beneficial to touch base and review our accomplishments to date.
In preparation for our meeting, I have prepared a detailed project update report, which I will share with you in advance. This report will outline our progress, highlight any challenges we have faced, and outline our plan for the remaining work.
I would like to schedule the meeting for [Proposed Date and Time] at [Location]. If this time does not work for you, please let me know and I will do my best to accommodate your schedule.
In addition to reviewing the project update report, I would like to discuss the following specific topics:
- [Topic 1]: [Briefly describe the topic and why it is important]
- [Topic 2]: [Briefly describe the topic and why it is important]
I believe that this meeting will be a valuable opportunity for us to align on our goals and objectives, and to ensure that we are on track to deliver a high-quality outcome.
Best regards,
[Your Name]
[Your Title]
[Your Company]
This email is excellent for several reasons:
- Clear subject line: The subject line clearly indicates the purpose of the email, making it easy for the recipient to quickly understand the content.
- Professional greeting: The email starts with a professional greeting, addressing the recipient by name and expressing a positive sentiment.
- Clear purpose: The email clearly states the purpose of the meeting and the topics that will be discussed, giving the recipient a clear understanding of what to expect.
- Preparation: The email shows that the sender has done their homework by preparing a detailed project update report and outlining specific topics to be discussed.
- Polite and respectful tone: The email is written in a polite and respectful tone, using phrases such as "I hope this email finds you well" and "I look forward to discussing the project with you soon".
- Professional sign-off: The email ends with a professional sign-off, including the sender's name, title, and company.
Overall, this email is well-written, clear, and concise, making it an excellent example of a written email.