Exchange incoming mail server

Exchanging the incoming mail server, also known as the Mail Delivery Agent (MDA), is a process that involves updating the settings on your email client or device to use a new mail server to receive incoming emails. Here's a step-by-step guide to help you exchange your incoming mail server:

Why exchange the incoming mail server?

You may need to exchange the incoming mail server for several reasons:

  1. Migration to a new email provider: You're switching to a new email provider, and they require you to update your incoming mail server settings.
  2. Domain change: You're changing your domain name, and the new domain requires a different incoming mail server.
  3. Server maintenance or upgrade: Your current mail server is undergoing maintenance or upgrade, and you need to use a temporary or alternative mail server.

How to exchange the incoming mail server:

  1. Determine the new incoming mail server settings: Get the new incoming mail server settings from your email provider or the administrator of the new mail server. These settings typically include:
    • Server name or hostname
    • Port number (e.g., 25, 587, or 993)
    • Encryption type (e.g., SSL/TLS or STARTTLS)
    • Authentication method (e.g., username and password, or OAuth)
  2. Update your email client or device: Open your email client or device's settings and navigate to the account settings or mail settings. Look for the "Incoming Mail Server" or "IMAP/POP3" settings and update them with the new values.
  3. Verify the new settings: Try sending an email to your email address using the new incoming mail server settings. If everything is set up correctly, you should receive the email on your device or client.
  4. Test your email client or device: Send and receive emails using your email client or device to ensure that the new incoming mail server settings are working correctly.

Common email clients and devices:

Here are some common email clients and devices that you can update to use a new incoming mail server:

Remember to update your outgoing mail server settings (also known as the Mail Submission Agent or MSA) if you're using a different outgoing mail server.