Google workspace delegate email access

A very specific and technical question!

To grant email access to a delegate in Google Workspace (formerly G Suite), you'll need to follow these steps:

Prerequisites:

  1. You have a Google Workspace account (formerly G Suite) with email enabled.
  2. You have a user account with administrative privileges (e.g., Super Admin, Domain Admin, or Group Admin).

Step 1: Create a delegate

  1. Go to the Google Admin console: https://admin.google.com
  2. Sign in with your administrative credentials.
  3. Click on "Users" in the navigation menu.
  4. Click on the "Add user" button.
  5. Enter the delegate's email address and other required information.
  6. Click "Add" to create the delegate user.

Step 2: Grant email access to the delegate

  1. Go to the Google Admin console: https://admin.google.com
  2. Sign in with your administrative credentials.
  3. Click on "Users" in the navigation menu.
  4. Click on the delegate user's email address.
  5. Click on the "Access and security" tab.
  6. Scroll down to the "Email" section.
  7. Click on the "Grant access" button next to "Email".
  8. Select the email account you want to grant access to (e.g., your own email account).
  9. Choose the level of access you want to grant:
    • "Read-only" access allows the delegate to view emails, but not send or reply.
    • "Read-write" access allows the delegate to view, send, and reply to emails.
  10. Click "Save" to save the changes.

Step 3: Configure email forwarding (optional)

If you want to forward emails from the delegate's email account to your own email account, you can set up email forwarding:

  1. Go to the Google Admin console: https://admin.google.com
  2. Sign in with your administrative credentials.
  3. Click on "Users" in the navigation menu.
  4. Click on the delegate user's email address.
  5. Click on the "Access and security" tab.
  6. Scroll down to the "Email" section.
  7. Click on the "Forwarding" button.
  8. Select the email account you want to forward emails to (e.g., your own email account).
  9. Choose the forwarding option:
    • "Forward all emails" will forward all emails from the delegate's email account to your email account.
    • "Forward emails from specific senders" allows you to specify specific senders whose emails will be forwarded to your email account.
  10. Click "Save" to save the changes.

That's it! The delegate should now have email access to the specified email account, and you can configure email forwarding as needed.