How can we backup mail in outlook web app

Backing up your email data in Outlook Web App (OWA) is crucial to prevent data loss in case of unexpected events, such as server crashes, user errors, or data corruption. Here are the steps to backup your mail in Outlook Web App:

Method 1: Exporting emails using OWA

1. Log in to your Outlook Web App account.
2. Click on the gear icon () in the top right corner and select "View all Outlook settings."
3. Scroll down to the "Mail" section and click on "Export."
4. Select the folder you want to export (e.g., Inbox, Sent Items, etc.).
5. Choose the export format (e.g., PST, EML, or MSG).
6. Enter a file name and location to save the export file.
7. Click "Export" to start the export process.

Method 2: Using the Outlook Web App's built-in backup feature

1. Log in to your Outlook Web App account.
2. Click on the gear icon () in the top right corner and select "View all Outlook settings."
3. Scroll down to the "Mail" section and click on "Back up your mailbox."
4. Click on "Create a backup" to start the backup process.
5. Choose the backup format (e.g., PST or EML).
6. Enter a file name and location to save the backup file.
7. Click "Create backup" to start the backup process.

Method 3: Using third-party backup software

1. Download and install a third-party backup software, such as CodeTwo Backup for Outlook or Outlook Backup and Restore.
2. Follow the software's instructions to configure the backup settings.
3. Select the Outlook Web App account you want to backup.
4. Choose the backup format and file location.
5. Click "Backup" to start the backup process.

Additional tips:

• Regularly backing up your email data is essential to prevent data loss.
• Consider backing up your email data to an external hard drive, cloud storage service, or a network-attached storage (NAS) device.
• Make sure to test your backup files to ensure they are complete and can be restored in case of an emergency.
• If you're using a third-party backup software, ensure it is compatible with your Outlook Web App account and version.

Remember to always follow best practices for data backup and storage to ensure the integrity and security of your email data.