How do i create a mail list in outlook

Creating a mail list in Outlook is a great way to manage your contacts and send emails to a group of people. Here's a step-by-step guide to create a mail list in Outlook:

Method 1: Create a Distribution List

1. Open Outlook and go to the "Contacts" folder.
2. Click on the "Home" tab in the ribbon.
3. Click on the "New Contact Group" button in the "New" group.
4. Enter a name for your contact group in the "Name" field.
5. Click on the "Add Members" button.
6. Select the contacts you want to add to the group from your contact list or enter their email addresses manually.
7. Click "OK" to add the members to the group.
8. Click "OK" again to create the distribution list.

Method 2: Create a Mail List using a CSV File

1. Open Outlook and go to the "Contacts" folder.
2. Click on the "Home" tab in the ribbon.
3. Click on the "Import/Export" button in the "Move" group.
4. Select "Export to a file" and choose "Comma Separated Values (Windows)" as the file format.
5. Select the contacts you want to export and click "Export".
6. Save the file as a CSV file (e.g., "mail_list.csv").
7. Open the CSV file in a text editor (e.g., Notepad) and add the email addresses of the contacts you want to add to the group, one per line.
8. Save the changes to the CSV file.
9. Go back to Outlook and click on the "Home" tab in the ribbon.
10. Click on the "New Contact Group" button in the "New" group.
11. Enter a name for your contact group in the "Name" field.
12. Click on the "Add Members" button.
13. Select "From Outlook Contacts" and then "Import from Text File".
14. Browse to the CSV file you created and select it.
15. Click "OK" to add the members to the group.
16. Click "OK" again to create the distribution list.

Tips and Variations

• You can also create a mail list by copying and pasting a list of email addresses from another program or document into the "Add Members" dialog box.
• To send an email to a mail list, simply address the email to the name of the contact group, and Outlook will automatically add all the members of the group to the "To" field.
• You can also use the "Mail List" feature to send emails to a group of people who are not in your contact list. Simply enter their email addresses in the "To" field, separated by semicolons.
• To manage your mail lists, go to the "Contacts" folder, right-click on the mail list, and select "Properties" to edit the group's name, description, and members.