How do i do a mail merge email in outlook

To do a mail merge email in Outlook, you'll need to use a combination of Outlook's built-in features and a third-party add-in or a workaround. Here are a few methods:

Method 1: Using Outlook's built-in features

  1. Create a new email message in Outlook.
  2. In the "To" field, enter the email addresses of the recipients you want to send the email to. You can do this by typing in the email addresses manually or by using Outlook's "Address Book" feature.
  3. In the body of the email, use placeholders for the fields you want to merge, such as {Name}, {Company}, {Address}, etc. You can use the "Insert Placeholder" feature in Outlook to insert these placeholders.
  4. Save the email as a template by clicking on "File" > "Save As" and selecting "Outlook Template" (.oft) as the file type.
  5. To send the email, open the template and click on "Send" to send the email to the recipients.

Method 2: Using a third-party add-in

  1. Install a third-party add-in such as Mail Merge for Outlook or MergeMail.
  2. Create a new email message in Outlook.
  3. Use the add-in to select the recipients and fields you want to merge.
  4. The add-in will insert the placeholders for the fields into the email body.
  5. Save the email as a template and send it to the recipients.

Method 3: Using a workaround

  1. Create a new email message in Outlook.
  2. Use a spreadsheet program such as Microsoft Excel to create a list of recipients and the fields you want to merge.
  3. Use the "Mail Merge" feature in Excel to merge the data into a single email message.
  4. Copy the merged email message and paste it into a new email message in Outlook.
  5. Send the email to the recipients.

Here's an example of how you might use the "Mail Merge" feature in Excel to merge data into an email message:

  1. Create a new spreadsheet with the following columns: Name, Email, Company, Address, etc.
  2. Enter the data for each recipient in the corresponding columns.
  3. Go to the "Mailings" tab in Excel and click on "Start Mail Merge" > "Email Messages".
  4. Select the recipients and fields you want to merge.
  5. Click on "Finish & Merge" to merge the data into a single email message.
  6. Copy the merged email message and paste it into a new email message in Outlook.
  7. Send the email to the recipients.

I hope these methods help you to do a mail merge email in Outlook!