How do i mail merge from excel to labels

Mailing merging from Excel to labels is a great way to quickly and easily create personalized labels for your mailings. Here's a step-by-step guide to help you do it:

Software Requirements:

• Microsoft Excel (2010 or later)
• Microsoft Word (2010 or later)
• Label software (such as Avery Design & Print or Microsoft Word's built-in label feature)

Step 1: Prepare your Excel data

• Open your Excel spreadsheet and make sure it's organized with the data you want to use for your labels.
• Ensure that the data is in a format that can be easily read by the label software, such as a table with columns for each field (e.g., Name, Address, City, State, ZIP).

Step 2: Create a label template

• Open Microsoft Word and create a new document.
• Go to the "Mailings" tab in the ribbon and click on "Labels" to open the Label Wizard.
• Choose the type of label you want to use (e.g., Avery 5160) and click "Next".
• Design your label template by adding fields for each piece of information you want to include (e.g., Name, Address, City, State, ZIP).
• Save the label template as a Word document (e.g., "Label Template.docx").

Step 3: Mail merge from Excel to Word

• Open your Excel spreadsheet and go to the "Data" tab in the ribbon.
• Click on "From Microsoft Query" to open the Query Wizard.
• Select "Excel Tables" as the data source and choose the table you want to use for your labels.
• Click "Finish" to create a query.
• Go back to your Word document and click on "Mailings" > "Start Mail Merge" > "Step-by-Step Mail Merge Wizard".
• Choose "Labels" as the document type and click "Next".
• Select the query you created in Excel as the data source and click "Next".
• Choose the label template you created earlier and click "Finish".

Step 4: Merge the data

• The mail merge process will now combine the data from your Excel spreadsheet with the label template.
• Review the merged document to ensure that the data is correct and the formatting is as desired.

Step 5: Print the labels

• Once you're satisfied with the merged document, you can print the labels.
• Go to the "Mailings" tab in the ribbon and click on "Print" to print the labels.

Alternative Method: Avery Design & Print

• If you prefer to use Avery Design & Print, you can follow these steps:
  1. Open Avery Design & Print and create a new project.
  2. Choose the type of label you want to use (e.g., Avery 5160) and click "Next".
  3. Design your label template by adding fields for each piece of information you want to include (e.g., Name, Address, City, State, ZIP).
  4. Click "File" > "Import Data" and select your Excel spreadsheet.
  5. Map the fields in your Excel spreadsheet to the corresponding fields in the label template.
  6. Click "OK" to merge the data and print the labels.