How do i mail merge on excel from multiple worksheets

Mail merging in Excel is a powerful feature that allows you to combine data from multiple worksheets into a single document, such as a letter or report. Here's a step-by-step guide on how to mail merge on Excel from multiple worksheets:

Prerequisites:

1. Your data should be organized in separate worksheets, each containing a unique set of data.
2. Each worksheet should have a header row with column names.
3. You should have a template document (e.g., a Word document or a PDF) that you want to merge with the data.

Step 1: Prepare your data

1. Open your Excel file and select all the worksheets that contain the data you want to merge.
2. Go to the "Data" tab in the ribbon and click on "From Multiple Sources" > "From Microsoft Query".
3. In the "Query Wizard" dialog box, select "Use an external query" and click "Next".
4. Choose the first worksheet as the data source and click "Finish".
5. Repeat steps 2-4 for each additional worksheet, adding each one as a new data source.

Step 2: Create a mail merge

1. Go to the "Data" tab in the ribbon and click on "Mailings" > "Start Mail Merge".
2. In the "Mail Merge" dialog box, select "Step-by-Step Mail Merge" and click "Next".
3. Choose the template document you want to merge with the data and click "Open".
4. In the "Mail Merge" dialog box, select the data source (the combined data from all worksheets) and click "Next".

Step 3: Map the data

1. In the "Select Recipients" dialog box, select the first worksheet as the recipient list.
2. In the "Write & Insert Fields" dialog box, select the column headers from the first worksheet and map them to the corresponding fields in the template document.
3. Repeat steps 1-2 for each additional worksheet, mapping the column headers to the corresponding fields in the template document.

Step 4: Merge the data

1. Click "Finish & Merge" to merge the data with the template document.
2. Choose the output format (e.g., Word document, PDF, or email) and click "OK".
3. Review the merged document to ensure that the data is correctly merged and formatted.

Tips and Variations:

• To merge data from multiple worksheets with different structures, you can use the "Merge & Edit" feature in the "Mailings" group.
• To merge data from multiple worksheets with different column headers, you can use the "Map Fields" feature in the "Write & Insert Fields" dialog box.
• To merge data from multiple worksheets with different data types (e.g., text, numbers, dates), you can use the "Format" feature in the "Write & Insert Fields" dialog box.

By following these steps, you can successfully mail merge data from multiple worksheets in Excel.