How do i reduce the email size microsoft mail

To reduce the size of an email in Microsoft Mail (Outlook), you can try the following methods:

  1. Compress attachments: Right-click on the attachment and select "Compress" to reduce its size. You can also compress multiple attachments at once by selecting them and then clicking on "Compress" in the "Home" tab.
  2. Use a smaller file format: If you're attaching a file, try converting it to a smaller file format, such as PDF or JPEG, instead of using a larger format like DOCX or MP3.
  3. Remove unnecessary attachments: If you're attaching multiple files, remove any that are not necessary for the recipient to receive the email.
  4. Use a cloud storage service: Instead of attaching large files, consider using a cloud storage service like OneDrive or Google Drive to share files. This way, you can send a link to the file instead of attaching it to the email.
  5. Use a smaller font size: If you're writing a long email, try using a smaller font size to reduce the overall size of the email.
  6. Remove unnecessary formatting: Remove any unnecessary formatting, such as excessive use of bold or italic text, to reduce the size of the email.
  7. Use a plain text format: If you're sending a simple email, consider using a plain text format instead of HTML. This can reduce the size of the email.
  8. Use a smaller email client: If you're using a large email client like Outlook, try using a smaller client like Microsoft Mail or a third-party email client like Thunderbird.
  9. Use a email compression tool: There are several email compression tools available that can compress your email attachments and reduce the overall size of the email.
  10. Check your email settings: Check your email settings to see if there are any settings that can help reduce the size of your emails. For example, you can check if your email client is set to automatically compress attachments.

Here are some specific steps to reduce the size of an email in Microsoft Mail (Outlook):

  1. Open Microsoft Mail (Outlook) and compose a new email.
  2. Click on the "Attach file" button to attach a file to the email.
  3. Select the file you want to attach and click "Open".
  4. Right-click on the attached file and select "Compress" to reduce its size.
  5. Click on the "Send" button to send the email.

Alternatively, you can also use the "File" menu to compress attachments:

  1. Open Microsoft Mail (Outlook) and compose a new email.
  2. Click on the "File" menu and select "Options".
  3. Click on the "Add-ins" tab and select "Compress Attachments" from the list of add-ins.
  4. Click on the "Compress" button to compress the attachments.
  5. Click on the "Send" button to send the email.

I hope these tips help you reduce the size of your emails in Microsoft Mail (Outlook)!