How do you create a group mailing list in outlook
Creating a group mailing list in Outlook allows you to send emails to multiple recipients with a single address. Here's how to create a group mailing list in Outlook:
Method 1: Create a Distribution List
- Open Outlook and go to the "Contacts" folder.
- Click on "New Contact" and select "Distribution List" from the "Contact Type" dropdown menu.
- Enter a name for your distribution list, such as "Marketing Team" or "Sales Department".
- Click "Add Members" and select the contacts you want to add to the list. You can search for contacts by name, email address, or company.
- Click "OK" to add the members to the list.
- Click "Save & Close" to save the distribution list.
Method 2: Create a Group
- Open Outlook and go to the "People" folder.
- Click on "New Group" and enter a name for your group, such as "Marketing Team" or "Sales Department".
- Click "Add Members" and select the contacts you want to add to the group. You can search for contacts by name, email address, or company.
- Click "OK" to add the members to the group.
- Click "Save" to save the group.
Using a Group Mailing List
Once you've created a group mailing list, you can use it to send emails to all the members of the list. Here's how:
- Open a new email message in Outlook.
- In the "To" field, type the name of your group mailing list (e.g. "Marketing Team").
- Outlook will automatically expand the group name to include all the members of the list.
- Enter your email message and click "Send" to send the email to all the members of the list.
Tips and Variations
- You can also create a group mailing list from an existing contact group or distribution list.
- To edit a group mailing list, right-click on the list and select "Edit Group".
- To remove a member from a group mailing list, right-click on the member's name and select "Remove from Group".
- You can also use group mailing lists to send emails to specific groups of people within your organization.