How do you create mailing labels from excel 2010
Creating mailing labels from Excel 2010 is a straightforward process. Here's a step-by-step guide:
Prerequisites:
- You have a list of names, addresses, and other relevant information in an Excel worksheet.
- You have a mailing label template or a printer that supports label printing.
Step 1: Prepare your data
- Open your Excel worksheet and make sure it's organized with the following columns:
- Name
- Address (including street, city, state, and zip code)
- Optional: other columns for additional information (e.g., phone number, email)
- Ensure that your data is formatted correctly, with each column separated by a tab or comma.
Step 2: Set up the label template
- Go to the "Mailings" tab in the ribbon.
- Click on "Labels" in the "Create" group.
- Select "Label Options" from the dropdown menu.
- In the "Label Options" dialog box, choose the label vendor and product number that matches your printer's capabilities. You can also select a pre-designed template or create a custom template.
- Set the label size and orientation according to your printer's specifications.
Step 3: Create the mailing labels
- Go back to your Excel worksheet and select the entire range of cells that contains your data.
- Click on the "Mailings" tab in the ribbon.
- Click on "Labels" in the "Create" group.
- In the "Labels" dialog box, select the label template you created in Step 2.
- Choose the label layout: "Address" or "Custom."
- If you choose "Address," Excel will automatically format the labels according to the USPS guidelines.
- If you choose "Custom," you can customize the label layout and fields.
- Click "OK" to create the mailing labels.
Step 4: Print the mailing labels
- Go to the "Mailings" tab in the ribbon.
- Click on "Print" in the "Create" group.
- In the "Print" dialog box, select your printer and label paper.
- Choose the number of copies you want to print.
- Click "OK" to print the mailing labels.
Tips:
- Make sure to check the formatting of your data before creating the mailing labels, as incorrect formatting can lead to errors.
- You can also use the "Mail Merge" feature in Excel to create mailing labels from a larger dataset.
- If you're using a laser printer, you may need to adjust the font and font size to ensure that the labels print correctly.