How do you create mailing labels from excel 2010

Creating mailing labels from Excel 2010 is a straightforward process. Here's a step-by-step guide:

Prerequisites:

  1. You have a list of names, addresses, and other relevant information in an Excel worksheet.
  2. You have a mailing label template or a printer that supports label printing.

Step 1: Prepare your data

  1. Open your Excel worksheet and make sure it's organized with the following columns:
    • Name
    • Address (including street, city, state, and zip code)
    • Optional: other columns for additional information (e.g., phone number, email)
  2. Ensure that your data is formatted correctly, with each column separated by a tab or comma.

Step 2: Set up the label template

  1. Go to the "Mailings" tab in the ribbon.
  2. Click on "Labels" in the "Create" group.
  3. Select "Label Options" from the dropdown menu.
  4. In the "Label Options" dialog box, choose the label vendor and product number that matches your printer's capabilities. You can also select a pre-designed template or create a custom template.
  5. Set the label size and orientation according to your printer's specifications.

Step 3: Create the mailing labels

  1. Go back to your Excel worksheet and select the entire range of cells that contains your data.
  2. Click on the "Mailings" tab in the ribbon.
  3. Click on "Labels" in the "Create" group.
  4. In the "Labels" dialog box, select the label template you created in Step 2.
  5. Choose the label layout: "Address" or "Custom."
  6. If you choose "Address," Excel will automatically format the labels according to the USPS guidelines.
  7. If you choose "Custom," you can customize the label layout and fields.
  8. Click "OK" to create the mailing labels.

Step 4: Print the mailing labels

  1. Go to the "Mailings" tab in the ribbon.
  2. Click on "Print" in the "Create" group.
  3. In the "Print" dialog box, select your printer and label paper.
  4. Choose the number of copies you want to print.
  5. Click "OK" to print the mailing labels.

Tips: