How do you mail merge from excel to outlook

Mailing merging from Excel to Outlook involves using Excel's mail merge feature to create a list of contacts and then using Outlook's mail merge feature to send personalized emails to those contacts. Here's a step-by-step guide on how to do it:

Step 1: Prepare your data in Excel

  1. Open your Excel spreadsheet and create a table with the following columns:
    • Email address
    • First name
    • Last name
    • Subject (optional)
    • Body (optional)
  2. Enter the data for each contact in the corresponding columns.
  3. Make sure the email addresses are in a single column and are formatted correctly (e.g., [email protected]).

Step 2: Create a mail merge in Excel

  1. Go to the "Data" tab in Excel and click on "From Text" in the "Get & Transform Data" group.
  2. Select "From Microsoft Query" and click "OK".
  3. In the "Query Editor", click on "New Query" and select "Excel Data Source".
  4. Select the table you created in Step 1 and click "OK".
  5. In the "Query Editor", click on "Design" and then click on "Mail Merge" in the "Tools" group.
  6. Select "Outlook" as the mail merge recipient and click "OK".
  7. In the "Mail Merge" dialog box, select the columns you want to use for the mail merge (e.g., Email address, First name, Last name).
  8. Click "OK" to create the mail merge.

Step 3: Send the mail merge in Outlook

  1. Open Outlook and go to the "Mail" tab.
  2. Click on "New Email" and then click on "Mail Merge" in the "Tools" group.
  3. Select the mail merge you created in Step 2 and click "OK".
  4. In the "Mail Merge" dialog box, select the email template you want to use (or create a new one).
  5. Click "OK" to send the mail merge.

Tips and Variations

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