How does google mail labels work

Google Mail Labels, also known as "Labels" or "Categories", is a feature in Gmail that allows you to categorize and organize your emails using custom labels. Here's how it works:

What are Labels?

Labels are a way to categorize your emails based on their content, topic, or priority. You can create custom labels to group related emails together, making it easier to find and manage them.

How to use Labels

To use Labels in Gmail:

  1. Log in to your Gmail account.
  2. Click on the "Labels" button in the top right corner of the inbox.
  3. Click on "New label" to create a new label.
  4. Enter a name for your label and click "Create".
  5. To apply a label to an email, click on the email and then click on the "Labels" button.
  6. Select the label you want to apply from the dropdown menu.
  7. You can also apply multiple labels to an email by selecting them from the dropdown menu.

Label Types

There are two types of labels in Gmail:

  1. Custom Labels: These are labels you create yourself to categorize your emails. You can create as many custom labels as you need.
  2. System Labels: These are labels that Gmail automatically applies to your emails, such as "Unread", "Starred", "Important", and "Spam".

Label Features

Here are some features of Gmail Labels:

  1. Filtering: You can use filters to automatically apply labels to incoming emails based on specific criteria, such as sender, subject, or keywords.
  2. Label hierarchy: You can create a hierarchical structure of labels by creating sub-labels under a parent label.
  3. Label colors: You can assign a color to each label to make it easier to distinguish between them.
  4. Label search: You can search for emails using labels by typing the label name in the search bar.
  5. Label sharing: You can share labels with others, allowing them to see and manage emails labeled with those labels.

Benefits of using Labels

Using Labels in Gmail can help you:

  1. Organize your inbox: Labels help you categorize and prioritize your emails, making it easier to find what you need.
  2. Reduce email clutter: By grouping related emails together, you can reduce the visual clutter in your inbox.
  3. Improve email management: Labels help you manage your emails more efficiently, allowing you to focus on specific tasks or projects.
  4. Collaborate with others: Labels can be shared with others, making it easier to collaborate on projects or manage shared tasks.

Overall, Gmail Labels are a powerful tool for organizing and managing your emails, and can help you work more efficiently and effectively.