How to add attachment in mail merge word 2016
To add an attachment in a mail merge using Microsoft Word 2016, you can follow these steps:
Step 1: Prepare your data
Before you start, make sure you have a data source (e.g., an Excel spreadsheet or a database) that contains the information you want to use for your mail merge. The data source should include a column for the attachment file name or path.
Step 2: Set up your mail merge
Open your Word document and go to the "Mailings" tab in the ribbon. Click on "Select Recipients" and choose your data source. Then, click on "Finish & Merge" and select "Step-by-Step Outline" to set up your mail merge.
Step 3: Add the attachment field
In the "Mail Merge" pane, click on the "Insert Merge Field" button and select the field that contains the attachment file name or path. For example, if your data source has a column called "Attachment", select that column.
Step 4: Insert the attachment
In your Word document, place your cursor where you want the attachment to be inserted. Then, go to the "Insert" tab in the ribbon and click on "Attach File". Browse to the location of the attachment file and select it.
Step 5: Update the attachment field
In the "Mail Merge" pane, click on the "Update" button next to the attachment field. This will update the attachment field with the actual file name or path from your data source.
Step 6: Merge the documents
Click on "Finish & Merge" and select "Send Email" or "Print Documents" to merge your documents. The attachment will be included in each merged document.
Tips and Variations
- To add multiple attachments, you can use a table or a list in your data source to store multiple file names or paths.
- To specify the attachment type (e.g., PDF, DOCX, etc.), you can use the "File Type" field in your data source.
- To add a link to the attachment instead of attaching it, you can use the "Hyperlink" field in your data source.
- To add a conditional statement to attach a file only if a certain condition is met, you can use the "IF" function in your data source.