How to add name to mail merge

To add a name to a mail merge, you'll need to use a field merge code in your document. Here's a step-by-step guide:

Assumptions:

• You have a Microsoft Word document with a mail merge feature enabled.
• You have a data source (e.g., an Excel spreadsheet or a database) containing the names and other information you want to merge.

Step 1: Set up your data source

• Open your data source (e.g., Excel spreadsheet) and make sure it's organized with columns for the information you want to merge, such as "Name", "Address", "City", etc.
• Save your data source.

Step 2: Create a new mail merge

• Open your Microsoft Word document and go to the "Mailings" tab in the ribbon.
• Click on "Start Mail Merge" and select "Step-by-Step Mail Merge Wizard".
• Follow the wizard's prompts to set up your mail merge.

Step 3: Add a name field

• In the "Select Recipients" step, choose your data source (e.g., Excel spreadsheet).
• In the "Write your letter" step, click on the "Insert Merge Field" button in the "Write & Insert Fields" group.
• In the "Insert Merge Field" dialog box, select the "Name" field from your data source.
• Click "OK" to insert the field.

Step 4: Format the name field

• The name field will be inserted as a placeholder in your document. You can format it as needed using Word's formatting tools.
• For example, you can use the "Title" style to format the name as "Mr./Ms./Mrs./Dr." followed by the name.

Step 5: Preview and print

• Preview your mail merge document to ensure the names are inserted correctly.
• Make any necessary adjustments to the formatting or data source.
• Once you're satisfied, print or export your mail merge document.

Tips and Variations:

• You can use multiple fields in a single merge, such as "First Name" and "Last Name" to create a full name.
• Use the "Format" button in the "Insert Merge Field" dialog box to customize the formatting of the field.
• If you're using a database as your data source, you may need to use a different syntax for the field merge code (e.g., {MERGEFIELD Name}).
• You can also use mail merge to insert other types of data, such as addresses, dates, or custom fields.