How to apply for designated safeplace royal mail

To apply for a Designated SafePlace with Royal Mail, you'll need to follow these steps:

Eligibility: Before applying, ensure you meet the eligibility criteria:

  1. You must be a business or organization that receives mail and parcels regularly.
  2. You must have a fixed address and be able to provide proof of identity and business ownership.

Application Process:

  1. Check if your location is eligible: Royal Mail has specific guidelines for Designated SafePlaces. Check their website to ensure your location meets the requirements.
  2. Gather required documents: You'll need to provide the following documents:
    • Proof of identity (e.g., passport, driving license, or ID card)
    • Proof of business ownership or tenancy agreement
    • Proof of address (e.g., utility bill, lease agreement, or property deed)
  3. Complete the application form: Download and complete the Designated SafePlace application form from Royal Mail's website or contact your local Royal Mail office to request a form.
  4. Submit your application: Send the completed application form, along with the required documents, to your local Royal Mail office or email it to [email protected].
  5. Wait for approval: Royal Mail will review your application and verify the information provided. This may take several weeks.
  6. Install the SafePlace signage: Once approved, you'll receive a Designated SafePlace sign from Royal Mail. Display the sign prominently at your business or organization to indicate that it's a SafePlace.

Additional Requirements:

  1. Security measures: You'll need to ensure your premises have adequate security measures in place, such as CCTV cameras, secure doors, and limited access.
  2. Staff training: You'll need to train your staff on the procedures for handling and storing mail and parcels, as well as how to respond to suspicious or lost mail.
  3. Regular inspections: Royal Mail may conduct regular inspections to ensure your premises continue to meet the Designated SafePlace criteria.

Fees: There may be a fee associated with applying for a Designated SafePlace, which will be discussed with you during the application process.

Remember to carefully review the application process and requirements to ensure your business or organization meets the necessary criteria.