How to archive mail in outlook 2010

Archiving mail in Outlook 2010 can help you free up space in your mailbox and keep your inbox organized. Here are the steps to archive mail in Outlook 2010:

Method 1: Using the "Archive" button

1. Open Outlook 2010 and navigate to your inbox.
2. Select the folder or message(s) you want to archive.
3. Click on the "Home" tab in the ribbon.
4. Click on the "Archive" button in the "Move" group.
5. In the "Archive" dialog box, select the archive location you want to use (e.g., "Archive - [Your Name]").
6. Click "OK" to archive the selected items.

Method 2: Using the "Clean Up Folders" feature

1. Open Outlook 2010 and navigate to your inbox.
2. Click on the "Home" tab in the ribbon.
3. Click on the "Clean Up Folders" button in the "Move" group.
4. In the "Clean Up Folders" dialog box, select the folder you want to clean up.
5. Choose the "Archive" option and select the archive location you want to use (e.g., "Archive - [Your Name]").
6. Click "OK" to clean up the selected folder and archive the items.

Method 3: Using the "Rules" feature

1. Open Outlook 2010 and navigate to your inbox.
2. Click on the "Home" tab in the ribbon.
3. Click on the "Rules" button in the "Move" group.
4. Click on "New Rule" and select "Move messages from someone to a folder" or "Move messages with specific words to a folder".
5. Set up the rule to move the selected items to the archive location you want to use (e.g., "Archive - [Your Name]").
6. Click "OK" to save the rule.

Tips and Variations

• You can also use the "Archive" button in the "Folder" tab to archive a specific folder or all subfolders within it.
• To archive all items in your inbox, select all items (Ctrl+A) and then click on the "Archive" button.
• You can also use the "Quick Steps" feature to create a custom archive rule.
• If you have multiple accounts or profiles in Outlook, make sure to select the correct account or profile when archiving mail.

By following these methods, you can easily archive your mail in Outlook 2010 and keep your inbox organized and clutter-free.