How to archive mails in outlook

Archiving emails in Outlook can help you manage your inbox and free up space on your computer. Here are the steps to archive emails in Outlook:

Method 1: Using the "Archive" button

  1. Open Outlook and select the folder that contains the emails you want to archive (e.g., Inbox, Sent Items, etc.).
  2. Select the emails you want to archive by checking the boxes next to them.
  3. Click on the "Home" tab in the ribbon at the top of the screen.
  4. Click on the "Archive" button in the "Move" group.
  5. In the "Archive" dialog box, select the folder where you want to archive the emails (e.g., "Archive" folder, "Deleted Items" folder, etc.).
  6. Click "OK" to archive the selected emails.

Method 2: Using the "Clean Up" feature

  1. Open Outlook and select the folder that contains the emails you want to archive (e.g., Inbox, Sent Items, etc.).
  2. Click on the "Home" tab in the ribbon at the top of the screen.
  3. Click on the "Clean Up" button in the "Move" group.
  4. In the "Clean Up" dialog box, select the option "Archive items older than [X] months" (where [X] is the number of months you want to archive emails older than).
  5. Click "OK" to archive the selected emails.

Method 3: Using the "Rules" feature

  1. Open Outlook and go to the "File" menu.
  2. Click on "Options" and then click on "Mail".
  3. Click on the "Rules" button.
  4. Click on "New Rule" and select "Move messages from someone to a folder".
  5. In the "Rules and Alerts" dialog box, select the folder where you want to archive the emails (e.g., "Archive" folder, "Deleted Items" folder, etc.).
  6. Click "OK" to create the rule.

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