How to archive mails in outlook 365

Archiving emails in Outlook 365 can help you keep your inbox organized and free up space on your mailbox. Here are the steps to archive emails in Outlook 365:

Method 1: Using the "Archive" button

1. Open Outlook 365 and navigate to your inbox.
2. Select the emails you want to archive by checking the boxes next to them.
3. Click on the "Archive" button in the "Home" tab of the ribbon.
4. Choose the "Archive" folder you want to move the emails to. You can create a new archive folder by clicking on "New Folder" and then selecting "Archive" as the folder type.
5. Click "OK" to confirm the archiving process.

Method 2: Using the "Quick Steps" feature

1. Open Outlook 365 and navigate to your inbox.
2. Click on the "Quick Steps" button in the "Home" tab of the ribbon.
3. Click on "New Quick Step" and then select "Archive" as the action.
4. Choose the "Archive" folder you want to move the emails to. You can create a new archive folder by clicking on "New Folder" and then selecting "Archive" as the folder type.
5. Click "OK" to confirm the creation of the quick step.
6. Select the emails you want to archive and then click on the "Archive" button in the "Quick Steps" pane.

Method 3: Using the "Right-Click" menu

1. Open Outlook 365 and navigate to your inbox.
2. Right-click on the emails you want to archive.
3. Select "Archive" from the context menu.
4. Choose the "Archive" folder you want to move the emails to. You can create a new archive folder by clicking on "New Folder" and then selecting "Archive" as the folder type.
5. Click "OK" to confirm the archiving process.

Tips and Variations

• You can also archive emails by dragging and dropping them into the "Archive" folder.
• You can set up a rule to automatically archive emails that meet certain criteria, such as emails from a specific sender or with a specific subject line.
• You can also use the "Archive" feature to move emails to a specific folder or category, rather than just archiving them.
• If you want to archive all emails in a specific folder, you can select the folder and then click on the "Archive" button in the "Home" tab of the ribbon.