How to archive the mails in outlook 2010
In Outlook 2010, you can archive your emails in several ways:
Method 1: Using the "Archive" button
- Open Outlook 2010 and select the folder that contains the emails you want to archive (e.g., Inbox, Sent Items, etc.).
- Select the emails you want to archive by checking the boxes next to them.
- Click the "Archive" button in the "Home" tab of the ribbon.
- In the "Archive" dialog box, select the archive location (e.g., "Archive" folder, "Archive - [Year]", etc.).
- Click "OK" to archive the selected emails.
Method 2: Using the "Clean Up" feature
- Open Outlook 2010 and select the folder that contains the emails you want to archive (e.g., Inbox, Sent Items, etc.).
- Click the "Clean Up" button in the "Home" tab of the ribbon.
- In the "Clean Up" dialog box, select the "Archive" option.
- Choose the archive location (e.g., "Archive" folder, "Archive - [Year]", etc.).
- Click "OK" to archive the emails.
Method 3: Using the "Rules" feature
- Open Outlook 2010 and go to "File" > "Options" > "Advanced".
- Click on "Rules and Alerts" and then click on "New Rule".
- Select "Move messages from someone to a folder" and click "Next".
- Enter the name of the sender or the subject of the emails you want to archive.
- Select the archive folder (e.g., "Archive" folder, "Archive - [Year]", etc.).
- Click "Finish" to create the rule.
Method 4: Using the "Search Folders" feature
- Open Outlook 2010 and go to "Folder" > "Search Folders".
- Right-click on the search folder and select "New Search Folder".
- Name the search folder (e.g., "Archived Emails") and click "OK".
- In the search folder, you can use the "Archive" button to move emails to the archive folder.
Tips:
- You can also use the "Quick Steps" feature to create a custom button that archives emails.
- You can set up a recurring task to archive emails on a regular basis.
- You can also use third-party add-ins, such as SaneBlackHole or Archive Outlook, to automate the archiving process.