How to arhive mails in outlook 2016

Archiving emails in Outlook 2016 can help you manage your inbox and free up space on your computer. Here are the steps to archive emails in Outlook 2016:

Method 1: Using the "Archive" button

  1. Open Outlook 2016 and navigate to your inbox.
  2. Select the emails you want to archive by checking the boxes next to them.
  3. Click on the "Home" tab in the ribbon at the top of the screen.
  4. Click on the "Archive" button in the "Move" group.
  5. In the "Archive" dialog box, select the folder you want to archive the emails to. You can choose from existing folders or create a new one.
  6. Click "OK" to archive the selected emails.

Method 2: Using the "Clean Up" feature

  1. Open Outlook 2016 and navigate to your inbox.
  2. Click on the "Home" tab in the ribbon at the top of the screen.
  3. Click on the "Clean Up" button in the "Move" group.
  4. In the "Clean Up" dialog box, select the option "Archive items older than one month" (or choose a different time period).
  5. Click "OK" to archive the emails that meet the criteria.

Method 3: Using the "Rules" feature

  1. Open Outlook 2016 and navigate to your inbox.
  2. Click on the "Home" tab in the ribbon at the top of the screen.
  3. Click on the "Rules" button in the "Move" group.
  4. Click on "New Rule" and then select "Move messages from someone to a folder" or "Move messages with specific words to a folder".
  5. Set up the rule to archive emails from a specific sender, with specific words, or with a specific subject.
  6. Choose the folder you want to archive the emails to and click "OK".

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