How to ask for relieving letter in mail
Here's a sample format you can use to ask for a relieving letter in a mail:
Subject: Request for Relieving Letter
[Your Name] [Your Address] [City, State, Pincode] [Date]
[Recipient's Name] [Recipient's Designation] [Company/Organization Name] [Company/Organization Address] [City, State, Pincode]
Dear [Recipient's Name],
I am writing to request a relieving letter from [Company/Organization Name] as I am leaving my position as [Your Position] effective [Date of Last Working Day]. As per our company's policy, I understand that a relieving letter is required to be issued to me upon my departure.
I would like to request that the relieving letter be issued to me at the earliest, preferably within [Specific Timeframe, e.g., 7-10 working days]. The letter should include the following details:
- My name and designation
- The date of my joining and departure
- A statement confirming that I have completed my duties and responsibilities
- Any other relevant information as per company's policy
I would appreciate it if you could also provide me with a copy of my employment contract and any other relevant documents that are required to be returned to the company.
I can be reached at [Your Email Address] or [Your Phone Number] if you need any further information.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Signature] [Your Name]
Enclosures: [List any documents you are enclosing with the mail, if any]
Remember to customize the letter according to your specific situation and needs. Also, make sure to proofread the letter for any errors or typos before sending it.