How to ask for remaining payment by mail

Here's a sample template you can use to ask for remaining payment by mail:

Letter Template:

[Your Company Logo (if applicable)] [Your Company Name] [Your Company Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]

[Recipient's Name] [Recipient's Address] [City, State, ZIP]

Dear [Recipient's Name],

Re: Outstanding Balance for [Project/Invoice Number]

I am writing to bring to your attention the outstanding balance of [amount] for the [project/service] we provided to you on [date of service]. As per our agreement, the total amount due was [total amount], and we have received [amount] from you so far.

We would appreciate it if you could settle the remaining balance of [amount] as soon as possible. You can make the payment by check or money order, payable to [Your Company Name], and mail it to the address above.

If you have already made the payment, please disregard this notice. However, if you have any questions or concerns regarding the outstanding balance, please do not hesitate to contact us at [phone number] or [email address].

We appreciate your prompt attention to this matter, and we look forward to resolving this outstanding balance.

Sincerely,

[Your Name] [Your Title] [Your Company Name]

Additional Tips:

  1. Make sure to include all relevant details, such as the project/invoice number, date of service, and total amount due.
  2. Be polite and professional in your tone, as you want to maintain a positive relationship with the customer.
  3. Provide a clear call to action, such as making the payment by check or money order, and specify the address to which the payment should be sent.
  4. Include your contact information, such as phone number and email address, in case the customer has any questions or concerns.
  5. Consider including a deadline for payment, such as "payment is due within 30 days" to encourage prompt payment.
  6. Keep a record of the letter, including the date sent and any responses received from the customer.

Remember to customize the template to fit your company's specific needs and branding.