How to auto forward specific mail in outlook

To auto-forward specific emails in Outlook, you can use the "Rules" feature. Here's a step-by-step guide:

Method 1: Using the "Rules" feature

1. Open Outlook and go to the "Home" tab in the ribbon.
2. Click on the "Rules" button in the "Move" group.
3. Click on "Manage Rules & Alerts" in the drop-down menu.
4. Click on "New Rule" in the "Rules and Alerts" window.
5. Select "Start from a blank rule" and click "Next".
6. Choose "Move messages from someone to a folder" or "Move messages with specific words in the subject" depending on your criteria.
7. Enter the specific criteria you want to use to forward the emails (e.g., sender, subject, keywords, etc.).
8. Click "Next" and then "Finish" to create the rule.

Method 2: Using a "Forward" rule

1. Open Outlook and go to the "Home" tab in the ribbon.
2. Click on the "Rules" button in the "Move" group.
3. Click on "Manage Rules & Alerts" in the drop-down menu.
4. Click on "New Rule" in the "Rules and Alerts" window.
5. Select "Start from a blank rule" and click "Next".
6. Choose "Forward it to people or distribution list" and click "Next".
7. Enter the specific criteria you want to use to forward the emails (e.g., sender, subject, keywords, etc.).
8. Enter the email address you want to forward the emails to.
9. Click "Next" and then "Finish" to create the rule.

Tips and Variations

• You can use multiple conditions to forward emails based on multiple criteria.
• You can also use the "Except if" option to exclude certain emails from being forwarded.
• To forward emails to multiple recipients, separate their email addresses with a semicolon (;).
• You can also use the "Delay Delivery" option to forward emails at a specific time or after a certain delay.
• If you want to forward emails to a specific folder, you can use the "Move it to the specified folder" option instead of "Forward it to people or distribution list".

Example Rule

Here's an example rule that forwards emails from a specific sender to a specific folder:

• Rule name: Forward emails from John Doe to My Inbox
• Conditions:
  • From: John Doe
  • Subject: contains " Urgent"
• Actions:
  • Forward it to people or distribution list: [Your Email Address]
  • Move it to the specified folder: My Inbox

By following these steps, you can create a rule that auto-forwards specific emails in Outlook.