How to auto reply in outlook mail

Outlook provides a feature called "Rules" that allows you to automatically reply to emails using a pre-defined response. Here's how to set it up:

Method 1: Using Rules

1. Open Outlook and go to the "Home" tab in the ribbon.
2. Click on the "Rules" button in the "Move" group.
3. Click on "Manage Rules & Alerts" in the drop-down menu.
4. Click on "New Rule" in the "Rules and Alerts" window.
5. Select "Start from a blank rule" and click "Next".
6. Choose "Reply using a specific template" and click "Next".
7. Select the condition for which you want to auto-reply (e.g., "From a specific person" or "Has a specific subject").
8. Click "Next" and then "Finish".
9. In the "Rule Description" window, enter the auto-reply message and click "OK".

Method 2: Using Quick Steps

1. Open Outlook and go to the "Home" tab in the ribbon.
2. Click on the "Quick Steps" button in the "Move" group.
3. Click on "Create New Quick Step" in the drop-down menu.
4. Name your quick step (e.g., "Auto Reply") and click "Next".
5. Select "Reply" as the action and click "Next".
6. Enter the auto-reply message and click "Finish".

Tips and Variations

• You can also use Outlook's "VBA" (Visual Basic for Applications) scripting to create a custom auto-reply rule. This requires some programming knowledge, but it provides more flexibility and customization options.
• To auto-reply to specific emails, you can use the "Specific words" condition in the Rules wizard and specify the keywords or phrases you want to match.
• To auto-reply to emails from specific senders, you can use the "From a specific person" condition and specify the sender's email address or name.
• You can also use Outlook's "Scheduling" feature to delay the auto-reply by a certain amount of time (e.g., 1 hour, 1 day, etc.).