How to avoid decimals in excel to word mail merge
When performing a mail merge from Excel to Word, you may encounter issues with decimals being displayed in the output document. Here are a few ways to avoid decimals in Excel to Word mail merge:
- Format the cells as Text: Select the cells containing the decimal values, go to the "Home" tab, and click on the "Number" dropdown menu. Select "Text" from the list. This will prevent Excel from displaying the decimal values.
- Use the
TEXT
function: Use theTEXT
function to format the decimal values as text. For example, if you want to display the value12.34
as12.34
, use the formula=TEXT(A1,"0.00")
, whereA1
is the cell containing the decimal value. - Use the
ROUND
function: Use theROUND
function to round the decimal values to a specific number of decimal places. For example, if you want to round the value12.345
to 2 decimal places, use the formula=ROUND(A1,2)
. - Use the
INT
function: Use theINT
function to truncate the decimal values. For example, if you want to truncate the value12.345
to12
, use the formula=INT(A1)
. - Use a custom number format: Create a custom number format that excludes decimals. For example, you can create a format like
#,#00
to display the value12.34
as12,34
. - Use a formula to remove decimals: Use a formula like
=TRUNC(A1)
or=FLOOR(A1)
to remove the decimal part of the value. - Use a third-party add-in: There are several third-party add-ins available that can help you remove decimals from your mail merge output. For example, you can use the "Remove Decimal Places" add-in from Excel-Toolbox.
Once you've applied one of these methods, you can perform the mail merge as usual. The decimal values should be removed or formatted as desired in the output document.