How to backup mails in outlook

Backing up your emails in Outlook is an essential step to ensure that your important messages are safe and can be recovered in case of data loss or corruption. Here are the steps to backup your emails in Outlook:

Method 1: Using Outlook's built-in backup feature

1. Open Outlook and go to the "File" menu.
2. Click on "Options" and then select "Advanced" from the left-hand menu.
3. Scroll down to the "Export" section and click on "Export".
4. Select "Export to a file" and choose the file format you want to use (e.g., PST, EML, or MSG).
5. Choose the folder you want to backup (e.g., Inbox, Sent Items, or all folders).
6. Click "Export" to start the backup process.

Method 2: Using Outlook's built-in archive feature

1. Open Outlook and go to the "File" menu.
2. Click on "Clean Up Old Items" and then select "Archive".
3. Choose the folder you want to archive (e.g., Inbox, Sent Items, or all folders).
4. Select the date range you want to archive (e.g., last 3 months).
5. Click "Archive" to start the backup process.

Method 3: Using a third-party backup software

1. Download and install a third-party backup software, such as EaseUS Todo Backup or Acronis True Image.
2. Launch the software and select "Backup" or "Create a backup".
3. Choose the type of data you want to backup (e.g., Outlook emails).
4. Select the Outlook profile or folder you want to backup.
5. Choose the backup location (e.g., external hard drive, cloud storage, or network location).
6. Click "Backup" to start the process.

Tips and considerations

• It's a good idea to backup your emails regularly, especially if you have a large number of important messages.
• You can also use cloud-based backup services, such as Microsoft OneDrive or Google Drive, to backup your Outlook emails.
• Make sure to choose a backup location that is secure and accessible, such as an external hard drive or a cloud storage service.
• If you're using a third-party backup software, make sure to read the instructions and follow the recommended backup schedule.
• You can also use Outlook's built-in search feature to find specific emails and backup only those emails.

By following these methods, you can ensure that your important emails are safely backed up and can be recovered in case of data loss or corruption.