How to backup outlook 2020 email

Backing up your Outlook 2020 email data is an essential step to ensure that your important emails and contacts are safe in case something goes wrong. Here are the steps to backup your Outlook 2020 email:

Method 1: Using Outlook's Built-in Backup Feature

1. Open Outlook 2020 and go to the "File" menu.
2. Click on "Options" and then select "Advanced" from the left-hand menu.
3. Scroll down to the "Export" section and click on "Export".
4. Select "Export to a file" and choose the file format you want to use (e.g., PST, EML, or MSG).
5. Choose the folder you want to backup (e.g., Inbox, Sent Items, or Contacts).
6. Click "Export" to start the backup process.

Method 2: Using Windows Backup

1. Go to the "Control Panel" on your Windows computer.
2. Click on "System and Security" and then select "Backup and Restore (Windows Backup)".
3. Click on "Set up backup" and follow the prompts to create a new backup.
4. Select the drive or folder where you want to store the backup.
5. Choose the files you want to backup, including your Outlook data files (e.g.,.pst,.ost, or.edb).
6. Click "Save changes" to start the backup process.

Method 3: Using Third-Party Backup Software

1. Download and install a third-party backup software, such as EaseUS Todo Backup, Acronis True Image, or Macrium Reflect.
2. Launch the software and follow the prompts to create a new backup.
3. Select the files and folders you want to backup, including your Outlook data files.
4. Choose the backup destination (e.g., external hard drive, cloud storage, or network location).
5. Click "Backup" to start the process.

Additional Tips

• It's a good idea to backup your Outlook data regularly, such as weekly or monthly, to ensure that your emails and contacts are up-to-date.
• You can also backup your Outlook data to a cloud storage service, such as OneDrive, Google Drive, or Dropbox, for added security and accessibility.
• If you're using Outlook 2020 with an Exchange account, you may need to use a different method to backup your email data, such as using the Exchange admin center or a third-party backup software specifically designed for Exchange.

Remember to always keep a copy of your backup in a safe and secure location, such as an external hard drive or cloud storage service, to ensure that your important email data is protected in case of a disaster.