How to backup outlook mail

Backing up your Outlook mail is an essential step to ensure that your important emails and data are safe in case of any unexpected events, such as a computer crash, hard drive failure, or accidental deletion. Here are the steps to backup your Outlook mail:

Method 1: Using Outlook's built-in backup feature

1. Open Outlook and go to the "File" menu.
2. Click on "Options" and then select "Advanced" from the left-hand menu.
3. Scroll down to the "Export" section and click on "Export to a file".
4. Select the type of data you want to backup (e.g., "Outlook Data File (.pst)" or "Outlook Express Data File (.dbx)") and choose a location to save the backup file.
5. Click "Export" to start the backup process.

Method 2: Using Windows Backup

1. Go to the "Control Panel" and click on "System and Security" > "Backup and Restore (Windows Backup)".
2. Click on "Set up backup" and select the drive or location where you want to save the backup.
3. Click on "Let Windows choose" to select the files and folders to backup, or select "Let me choose" to manually select the files and folders.
4. In the "File types" section, select "Outlook Data File (.pst)" or "Outlook Express Data File (.dbx)" to include your Outlook mail in the backup.
5. Click "Save changes" to start the backup process.

Method 3: Using a third-party backup software

1. Download and install a third-party backup software, such as Acronis True Image, EaseUS Todo Backup, or Macrium Reflect.
2. Follow the software's instructions to create a backup of your Outlook mail.

Additional tips

• It's a good idea to backup your Outlook mail regularly, such as weekly or monthly, to ensure that your data is up-to-date.
• You can also backup your Outlook mail to an external hard drive, cloud storage service, or network location for added security.
• If you're using Outlook 2010 or later, you can also use the "Archive" feature to move older emails to an archive file, which can help reduce the size of your main Outlook data file.
• If you're using Outlook Express, you can use the "Export" feature to backup your emails to a.dbx file.

Remember to always test your backup files to ensure that they are complete and can be restored in case of an emergency.