How to break page numbers in mail merge

In a mail merge, breaking page numbers can be a bit tricky, but there are a few ways to achieve this. Here are a few methods:

Method 1: Using a conditional statement

You can use a conditional statement in your mail merge document to break page numbers. For example, you can use the following formula:

IF PAGE > 1, "Page " & STR(PAGE), ""

This will display "Page X" only if the page number is greater than 1. If the page number is 1, it will be blank.

Method 2: Using a merge field

You can use a merge field to break page numbers. For example, you can use the following merge field:

{ MERGEFIELD PAGE }

This will display the page number. You can then use a conditional statement to break the page number, for example:

IF { MERGEFIELD PAGE } > 1, "Page " & { MERGEFIELD PAGE }, ""

Method 3: Using a macro

If you're using Microsoft Word 2007 or later, you can use a macro to break page numbers. Here's an example macro:

Sub BreakPageNumbers()
    Dim doc As Document
    Set doc = ActiveDocument

    For Each section As Section In doc.Sections
        For Each paragraph As Paragraph In section.Range.Paragraphs
            If paragraph.Range.Information(wdPageNumber) > 1 Then
                paragraph.Range.Text = "Page " & paragraph.Range.Information(wdPageNumber)
            End If
        Next paragraph
    Next section
End Sub

To use this macro, follow these steps:

Open your mail merge document in Microsoft Word.
Go to the "Developer" tab in the ribbon.
Click on the "Macros" button and select "View Macros".
Double-click on the "BreakPageNumbers" macro to open it.
Click "Run" to run the macro.

Method 4: Using a third-party add-in

There are several third-party add-ins available that can help you break page numbers in a mail merge. For example, you can use the "Page Number Break" add-in from Microsoft.

I hope these methods help you break page numbers in your mail merge!

Mail Knowledge

How to break page numbers in mail merge