How to cc and bcc in mail merge

In a mail merge, you can use the "CC" (carbon copy) and "BCC" (blind carbon copy) fields to send emails to multiple recipients with different levels of visibility. Here's how to use them:

CC (Carbon Copy)

• In your mail merge document, create a new field by clicking on "Insert" > "Field" > "Merge Field" and selecting "CC" from the list.
• In the "CC" field, enter the email address of the recipient you want to CC.
• Repeat this process for each recipient you want to CC.
• When you run the mail merge, the email will be sent to the recipients listed in the "To" field, and a copy will also be sent to the recipients listed in the "CC" field.

BCC (Blind Carbon Copy)

• In your mail merge document, create a new field by clicking on "Insert" > "Field" > "Merge Field" and selecting "BCC" from the list.
• In the "BCC" field, enter the email address of the recipient you want to BCC.
• Repeat this process for each recipient you want to BCC.
• When you run the mail merge, the email will be sent to the recipients listed in the "To" field, and a copy will also be sent to the recipients listed in the "BCC" field, but their email addresses will not be visible to the other recipients.

Tips and Considerations

• When using CC or BCC, make sure to include the email addresses in the correct format (e.g., [name]@example.com).
• If you're using a mail merge template in Microsoft Word, you can use the "Insert" > "Quick Parts" > "Field" > "CC" or "BCC" option to insert the fields.
• Be cautious when using BCC, as it can be considered spammy or unprofessional by some recipients.
• If you're sending sensitive or confidential information, it's generally recommended to use BCC only for internal recipients or for recipients who have explicitly requested to be kept anonymous.
• When using CC or BCC, make sure to check the email addresses for accuracy and remove any duplicates or invalid addresses to avoid sending emails to the wrong recipients.

Mail Merge Software

• Microsoft Word: You can use the built-in mail merge feature in Microsoft Word to create and send emails with CC and BCC fields.
• Microsoft Outlook: You can use the "Mail Merge" feature in Microsoft Outlook to create and send emails with CC and BCC fields.
• Other mail merge software: Some other mail merge software, such as Mailchimp or Constant Contact, may also offer CC and BCC fields for sending emails.