How to change archive mail settings in outlook

To change archive mail settings in Outlook, you can follow these steps:

Method 1: Using the Outlook Ribbon

  1. Open Outlook and go to the "File" tab.
  2. Click on "Options" in the left-hand menu.
  3. Click on "Advanced" in the left-hand menu.
  4. Scroll down to the "Archiving" section.
  5. Click on the "Archive Settings" button.
  6. In the "Archive Settings" window, you can choose the following options:
    • "Archive this folder and its subfolders": Select the folder you want to archive, such as "Inbox" or "Sent Items".
    • "Archive items older than": Set the age of the items you want to archive, such as "1 year" or "3 months".
    • "Delete items from the folder after archiving": Choose whether you want to delete the archived items from the original folder.
  7. Click "OK" to save your changes.

Method 2: Using the Outlook Navigation Pane

  1. Open Outlook and go to the "Navigation Pane" (also known as the "Folder Pane").
  2. Right-click on the folder you want to archive (e.g. "Inbox").
  3. Select "Archive" from the context menu.
  4. In the "Archive" window, you can choose the following options:
    • "Archive this folder and its subfolders": Select the folder you want to archive.
    • "Archive items older than": Set the age of the items you want to archive.
    • "Delete items from the folder after archiving": Choose whether you want to delete the archived items from the original folder.
  5. Click "OK" to save your changes.

Method 3: Using the Outlook Search Folders

  1. Open Outlook and go to the "Search Folders" section in the "Navigation Pane".
  2. Right-click on the search folder you want to archive (e.g. "Unread Mail").
  3. Select "Archive" from the context menu.
  4. In the "Archive" window, you can choose the following options:
    • "Archive this folder and its subfolders": Select the folder you want to archive.
    • "Archive items older than": Set the age of the items you want to archive.
    • "Delete items from the folder after archiving": Choose whether you want to delete the archived items from the original folder.
  5. Click "OK" to save your changes.

Note: You can also use the "Quick Steps" feature in Outlook to automate the archiving process. To do this, go to the "Home" tab, click on "Quick Steps", and then select "Create New Quick Step". Choose "Archive" as the action, and then set the folder and archiving options as desired.