How to change list in mail merge outlook
In Outlook, you can change the list used in a mail merge by following these steps:
Method 1: Update the list in the Mail Merge Wizard
- Open the Mail Merge Wizard by going to the "Mailings" tab in the ribbon, clicking on "Start Mail Merge" and then selecting "Step-by-Step Mail Merge Wizard".
- In the Mail Merge Wizard, select the list you want to use for the merge.
- Click on the "Select Recipients" button and choose the new list from the dropdown menu.
- Click "OK" to update the list.
Method 2: Update the list in the Mail Merge Fields dialog box
- Open the Mail Merge Fields dialog box by going to the "Mailings" tab in the ribbon, clicking on "Insert Merge Field" and then selecting "Show All Fields".
- In the Mail Merge Fields dialog box, select the list you want to use for the merge.
- Click on the "Update List" button to update the list.
- Click "OK" to close the dialog box.
Method 3: Update the list in the Outlook Contacts folder
- Open the Outlook Contacts folder by going to the "Contacts" folder in the Navigation Pane.
- Select the list you want to use for the merge by checking the boxes next to the contacts you want to include.
- Go back to the Mail Merge Wizard or the Mail Merge Fields dialog box and select the updated list.
Tips:
- Make sure you have the correct list selected before starting the mail merge.
- If you're using a large list, it may take some time to update the list in the Mail Merge Wizard or the Mail Merge Fields dialog box.
- You can also use the "Filter" feature in the Mail Merge Wizard to narrow down the list of recipients based on specific criteria.