How to change the date format in word mail merge

In Microsoft Word, when performing a mail merge, the date format can be changed to suit your needs. Here are the steps:

Method 1: Using the "Format" tab

  1. Open your Word document and go to the "Mailings" tab in the ribbon.
  2. Click on "Select Recipients" and then "Use an Existing List" to select your data source.
  3. Click on "Finish & Merge" and then "Step-by-Step Mail Merge Wizard".
  4. In the wizard, select "Write & Insert Fields" and then click on "Date" in the "Field names" list.
  5. In the "Format" tab, click on the "Date" dropdown menu and select the desired date format from the list.
  6. Click "OK" to apply the changes.

Method 2: Using the "Date" field properties

  1. Open your Word document and go to the "Mailings" tab in the ribbon.
  2. Click on "Select Recipients" and then "Use an Existing List" to select your data source.
  3. Click on "Finish & Merge" and then "Step-by-Step Mail Merge Wizard".
  4. In the wizard, select "Write & Insert Fields" and then click on "Date" in the "Field names" list.
  5. Right-click on the "Date" field and select "Field Properties".
  6. In the "Field Properties" dialog box, click on the "Format" tab.
  7. In the "Format" tab, select the desired date format from the list.
  8. Click "OK" to apply the changes.

Method 3: Using VBA code

  1. Open your Word document and go to the "Visual Basic Editor" by pressing Alt + F11 or by navigating to "Developer" tab in the ribbon and clicking on "Visual Basic".
  2. In the Visual Basic Editor, insert a new module by clicking on "Insert" > "Module".
  3. Paste the following code:
    Sub ChangeDateFormat()
 Dim doc As Document
 Set doc = ActiveDocument
 Dim field As Field
 For Each field In doc.Fields
     If field.Type = wdFieldDate Then
         field.Format = "dd/mm/yyyy" ' change the format as needed
     End If
 Next field
End Sub
  4. Replace "dd/mm/yyyy" with the desired date format.
  5. Run the code by clicking on "Run" > "Run Sub/User Form" or by pressing F5.
  6. The date format will be changed in your Word document.

Note: The date format may vary depending on your regional settings and the version of Microsoft Word you are using.