How to changing data source in mail merge ms word
To change the data source in a mail merge in Microsoft Word, you can follow these steps:
Method 1: Using the Mail Merge Wizard
- Open your Word document and go to the "Mailings" tab in the ribbon.
- Click on "Select Recipients" and then "Use an Existing List" or "Type New List".
- If you're using an existing list, select the file and click "Open". If you're typing a new list, enter the data and click "OK".
- Click on "Finish & Merge" to open the Mail Merge Wizard.
- In the wizard, click on "Change Data Source" and select "Browse" to choose a new data source file.
- Select the new file and click "Open".
- Click "OK" to update the data source.
Method 2: Using the "Data Sources" Dialog Box
- Open your Word document and go to the "Mailings" tab in the ribbon.
- Click on "Select Recipients" and then "Data Sources".
- In the "Data Sources" dialog box, select the current data source file and click "Edit".
- In the "Edit Data Source" dialog box, click on "Browse" to choose a new data source file.
- Select the new file and click "Open".
- Click "OK" to update the data source.
Method 3: Using VBA Macro
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Open your Word document and go to the "Visual Basic" editor (press Alt + F11 or navigate to "Developer" tab and click on "Visual Basic").
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In the VBA editor, navigate to "Tools" > "References" and check if "Microsoft Word Object Library" is selected.
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In the "Immediate" window, type the following code and press Enter:
ActiveDocument.MailMerge.OpenDataSource "C:\Path\To\New\Data\Source.xlsx"
Replace "C:\Path\To\New\Data\Source.xlsx" with the actual path and file name of your new data source file.
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Close the VBA editor and return to your Word document.
Note: Make sure to update the data source file path and name accordingly in all methods.