How to classify mails in outlook

Outlook provides several ways to classify and organize your emails. Here are some methods:

1. Categories: You can assign a category to an email by right-clicking on the email and selecting "Categorize" > "Quick Steps" > "Assign Category". You can also use the "Categorize" button in the ribbon.
2. Flags: You can flag an email by right-clicking on the email and selecting "Flag" > "Flag for Follow-up". This will mark the email as important and allow you to set a reminder.
3. Priorities: You can set the priority of an email by right-clicking on the email and selecting "Priority" > "High", "Normal", or "Low".
4. Rules: You can create rules to automatically classify and organize your emails. For example, you can create a rule to move all emails from a specific sender to a specific folder.
5. Labels: If you're using Outlook 2013 or later, you can use labels to categorize your emails. Labels are similar to categories, but they're more flexible and can be used to create custom categories.
6. Tags: If you're using Outlook 2016 or later, you can use tags to categorize your emails. Tags are similar to labels, but they're more flexible and can be used to create custom categories.
7. Folders: You can create folders to organize your emails by topic, project, or category. You can move emails into folders by dragging and dropping them or by using the "Move to Folder" button in the ribbon.
8. Search Folders: You can create search folders to quickly find emails that match specific criteria. For example, you can create a search folder to find all emails from a specific sender or with a specific subject.

To classify emails in Outlook, follow these steps:

1. Open Outlook and select the email you want to classify.
2. Right-click on the email and select "Categorize" > "Quick Steps" > "Assign Category" (or use the "Categorize" button in the ribbon).
3. Select the category you want to assign to the email.
4. You can also use the "Flags", "Priorities", "Rules", "Labels", "Tags", "Folders", and "Search Folders" methods to classify your emails.

Here are some examples of how to use these methods:

• To assign a category to an email:
  • Right-click on the email and select "Categorize" > "Quick Steps" > "Assign Category".
  • Select the category you want to assign to the email.
• To flag an email:
  • Right-click on the email and select "Flag" > "Flag for Follow-up".
  • Set the reminder date and time.
• To set the priority of an email:
  • Right-click on the email and select "Priority" > "High", "Normal", or "Low".
• To create a rule:
  • Go to "File" > "Manage Rules & Alerts".
  • Click "New Rule".
  • Select the condition and action you want to apply to the rule.
  • Click "Finish".
• To create a label:
  • Go to "Home" > "Tags" > "New Tag".
  • Enter the name of the label.
  • Click "OK".
• To create a tag:
  • Go to "Home" > "Tags" > "New Tag".
  • Enter the name of the tag.
  • Click "OK".
• To create a folder:
  • Go to "File" > "New Folder".
  • Enter the name of the folder.
  • Click "OK".
• To create a search folder:
  • Go to "Home" > "Search Folders" > "New Search Folder".
  • Enter the criteria for the search folder.
  • Click "OK".