How to clean mails

The never-ending task of cleaning up your email inbox! Here are some tips to help you declutter and organize your emails:

1. Create filters and labels:

• Set up filters to automatically sort, forward, or delete emails based on specific criteria, such as sender, subject, or keywords.
• Use labels or categories to group similar emails together, making it easier to find and manage them.

2. Unsubscribe from unwanted emails:

• Identify and unsubscribe from newsletters, promotional emails, or spam that clog your inbox.
• Use services like Unroll.me or Bulk Unsubscribe to simplify the process.

3. Archive or delete unnecessary emails:

• Regularly go through your inbox and archive or delete emails that are no longer relevant or important.
• Consider setting up a "Someday" or "Archive" folder for emails that don't require immediate action.

4. Use the "2-minute rule":

• If an email requires less than 2 minutes of your time, respond or take action immediately.
• This helps keep your inbox clutter-free and reduces the likelihood of forgotten tasks.

5. Prioritize and focus on important emails:

• Identify critical emails that require your attention and focus on those first.
• Use flags, stars, or colors to highlight important emails and make them stand out.

6. Use email management tools:

• Explore email management tools like Sanebox, Boomerang, or SaneBlackHole to help you manage your inbox more efficiently.
• These tools can help you prioritize emails, schedule follow-ups, and even automatically delete spam.

7. Set boundaries and manage expectations:

• Establish clear boundaries with senders to reduce the number of emails you receive.
• Communicate your email management preferences to colleagues, friends, and family to avoid unnecessary emails.

8. Regularly clean out your inbox:

• Schedule regular "email cleanups" to maintain a tidy inbox.
• Set aside time each week or month to go through your emails and take action on them.

9. Use keyboard shortcuts:

• Familiarize yourself with keyboard shortcuts to quickly move emails between folders, mark them as read, or delete them.

10. Consider implementing the "Inbox Zero" approach:

• Aim to keep your inbox completely empty by regularly processing and responding to emails.
• This approach can help you stay on top of your email game and reduce stress.

By following these tips, you'll be well on your way to a cleaner, more organized inbox!